Te Aho o Te Kura Pounamu

Accounts Payable Integration Solution

Te Kura is seeking proposals for the provision of a modern, cloud-based Accounts Payable Integrated Solution, including software licensing, implementation services, integration, ongoing maintenance, and support.

The solution will support Te Kura's purchase-to-pay processes and must integrate with Microsoft Dynamics 365 Business Central, Te Kura's core financial management system. The successful solution will support the following core capabilities:
- Invoice Processing
- Staff Expense Processing
- Purchase Card Transaction Processing
- Purchase Order Creation
- Goods Receipting
- Supplier Management
- Reporting and Administration Tools

The solution should reduce manual effort, improve process efficiency, strengthens financial controls, and enhances the user experience for both staff and Finance personnel. The desired outcome is a streamlined end-to-end purchase-to-pay process supported by modern automation capabilities, including workflow automation, machine learning, and enhanced reporting and management information.

Te Kura's preference is for a single integrated solution that delivers all required capabilities. However, respondents may submit joint proposals with one or more solution providers where this enables the full range of requirements to be met.

Proposals will be evaluated using a weighted assessment model comprising:
- Written Proposal (45%): Assessment of the respondent's organisation, proposed solution, implementation approach, support model, commercial offering, security and privacy arrangements, and ability to meet Te Kura's requirements.
- Presentation and Demonstration (55%): Assessment of the proposed solution's functionality, usability, integration capability, automation features, reporting capability, and overall fit with Te Kura's business requirements and operating environment.

The higher weighting allocated to the presentation and demonstration reflects the importance of validating the practical operation of the proposed solution and its ability to support Te Kura's end-to-end purchase-to-pay processes and desired business outcomes.