Queenstown-Lakes District Council

C-25-011 Facilities Maintenance Management Services

The Council is going to market for a new consolidated Facilities Maintenance Management Contract. The term will be 5 + 2 + 1 (total 8 years, commencing mid FY 25)
The Council owns and maintains a diverse property and facilities portfolio which requires planned and reactive maintenance to ensure the buildings are safe, compliant and efficient.
As the portfolio has grown the Facilities Maintenance Management (FMM) approach has been to add single trades building by building to meet the maintenance demands. This has grown over time to a disaggregated multiple trade service delivery model that has become difficult to effectively control and procure both in terms of costs as well as service delivery.
Supplier numbers have grown to circa 80+. Council now needs to rationalise an optimise the supply chain to achieve: -
1. Transaction cost efficiencies.
2. Streamline workflow for task management, compliance and service effectiveness.
Shift some of the administration and control of the small ‘one off tasks’ to the FMM supplier