Napier City Council

C2606 Accounts Payable & E Invoicing

Napier City Councils current creditor payment system does not offer e-invoicing or mobile device compatibility and as this is becoming a Govt/IRD requirement. It is appropriate and in alignment with the NCC procurement policy to reassess the market for a new solution.

The new creditor payment system must meet with the MBIE guidelines on E-Invoicing as well as the possibility of the following benefits (but not limited to).
• providing greater reporting,
• use of apps to allow purchasing,
• forecasting spends,
• splitting payment due dates.
• receiving of discounts if early payment received.

A new system will eliminate the current reliance on Excel spreadsheets and allow for greater control over spend, including the raising of POs prior to purchase.

The successful supplier will need to work with NCC and any other 3rd party software suppliers (including Magiq finance system) to implement the application, ensuring that all data flows are fit for purpose.

The selected vendor must be able to provision (or work with an MBIE approved provider) a PEPPOL network for the secure transfer of financial data) and it is expected that respondents have been listed by MBIE (MBIE listed providers).

Department/Business Unit: Corporate Services