Tararua District Council

Digitisation of Property Files

Tararua District Council (TDC) is seeking a suitably qualified and experienced Supplier to provide:
• A volume and quality assessment.
• Digitisation of property documents.
• Ingestion of digital files into Content Manager and permit records into Authority.

For the past decade, the Tararua District Council (TDC) has been actively digitising their property files inhouse. This is in accordance with the Public Records Act 2005, which requires local authorities to adequately protect and preserve their records. Relying solely on physical records poses significant risks such as damage, loss, and deterioration.

As a local authority, TDC must meet regulatory expectations by ensuring that essential records, like property files, are accessible to the public. A reason for completing the digitisation of the remaining property files is driven by an e-service project aimed at providing online access to digital property documents. This initiative reflects TDC's commitment to fulfil regulatory requirements and enhance the availability of property files.