Parliamentary Counsel Office

Digitisation of legislation consolidations and other collections

This work comprises the scanning and digitisation to PCO’s XML standard of hard copies of statute consolidations sourced by the PCO of approximately 100,000 pages of legislation.

We are looking for suppliers who can provide one or more of the following 3 services:

Service 1 - Scanning: scanning of printed documents to high-quality PDFs with OCR text. This will involve conversion of hardcopy documents according to requirements set in the statement of work. Outputs for each Act and each volume required. Requirements will be set after considering cost/accuracy/benefit of different options to improve OCR accuracy as part of this service.

Optional: source hard copies of collections for scanning

Service 2 - Converting: creation of PDFs and XML files for each piece of legislation publication according to requirements set in the statement of work. Specific requirements will be set after considering cost/accuracy/benefit of different options. This service may include the following outputs:
2.1: PDF and text with high quality OCR
2.2: metadata requirements set by the PCO
2.3 the full conversion to the PCO’s XML standard for incorporation into the NZ Legislation website

Service 3 – Scanning and Converting (combined): Produce OCR PDFs, metadata, and fully marked up XMLs to standards required for services 1 and 2 in accordance with an integrated Statement of Work.

Department/Business Unit: Parliamentary Counsel Office