Waikato Local Authority Shared Services

Traffic counting and footpath condition rating services

Co-Lab in the coming weeks anticipates going to market with a single-stage request for tenders for traffic counting and footpath condition rating services.

Co-Lab has two contracts for data collection services to be renewed by June 2024. Our RATA team manages these contracts for the participating councils: Hamilton, Hauraki, Matamata-Piako, Ōtorohanga, South Waikato, Taupō, Thames-Coromandel, Waikato district, Waipā, and Waitomo. This time around Hamilton may not participate for all services and we are including provision for Western Bay of Plenty District Council to participate.

The services sought are:
+ Traffic counting
+ Footpath condition rating.

Across all council areas, the services cover about 1000 counts a year, plus a provisional number of special counts, and 500km of footpaths to be rated every year.

Co-Lab will be seeking offers from consultants to deliver all or some of the services based on capability and capacity. We are not looking for a single supplier. Co-Lab anticipates that there are likely to be two, and preferably more, contracts resulting from this procurement process. The allocation of councils to contract packages will occur as part of the evaluation process. Each supplier will have at least 3 councils. For example, there may be two traffic count contracts and one footpath condition contract, or two contracts with councils allocated according to best fit to each supplier. Contracts will be for an initial term of 3 years with an option to extend for a further 2 years at the discretion of Co-Lab, with the decision including an assessment of performance of the suppliers.